8 documents that you are legally required to post on your workplace safety bulletin board

Employers in Ontario are required to post health and safety information in a prominent location in the workplace. There are 8 things that every company should have posted on the Health and Safety Bulletin Board. In this article we've included a summary of the essentials components, as well 4 additional recommended items, and included links to free downloads. 

1. Employment Standards in Ontario poster
Employers are required to post the most recent version of the Ministry of Labour’s “Employment Standards in Ontario” poster in at least one location in the workplace. The MOL updates this poster regularly and it is essential for you to ensure that you have the most recent version (version 8, as of February 2019).

Contact MidSouthWest Training and Consulting to request your free colour copies of the Health & Safety at Work posters or you can print copies from the MOL website.

2. Ontario’s Occupational Health and Safety Act (The Green Book)
The Occupational Health and Safety Act (OHSA) requires that employers post a copy of the OHSA at their workplace. You can print a copy of the OHSA from Service Ontario’s website or you can purchase a copy. 

Order your copy of the Green Book today

3. Health & Safety at Work: Prevention Starts Here poster
The OHSA requires that all provincially-regulated workplace display this poster. It outlines the rights and responsibilities of workers, supervisors and employers, as well as displays the Ministry of Labour’s phone number to report critical injuries (1-877-202-0008). 
​
Contact MidSouthWest Training and Consulting to request your free colour copies of the Health & Safety at Work posters or you can print copies from the MOL website.

Request a copy of the H&S at Work Poster

4. Your Company’s Health and Safety Policy
The OHSA requires that all employers prepare a 1 page health and safety policy that states:

• Employers commitment to developing and maintaining a safety program
• Employer responsibilities
• Supervisor responsibilities
• Worker responsibilities

Your Health and Safety Policy should be revised, dated and signed every 12 months.

You can visit the Ministry of Labour website for guidelines for how to develop a company Health and Safety Policy.

Example of a Health and Safety Bulletin Board

5. Workplace Violence and Harassment Policies
The OHSA requires that employers prepare and review a Workplace Violence and Harassment Policy at least once every 12 months. The policies must be in writing and posted in the workplace for all workplaces with more than 5 employees (unless ordered by an inspector). You can visit the Ministry of Labour website for guidelines for how to prepare Workplace Violence and Harassment Policies.

6. WSIB In Case of Injury poster
Also known as the “1-2-3-4 poster”, the WSIB’s In Case of Injury poster (Form 82) is required to be displayed prominently, as outlined in the Workplace Safety and Insurance Act, 1997 (WSIA).

Contact MidSouthWest Training and Consulting to request your free colour copies of the Health & Safety at Work posters or you can print copies from the WSIB website.

Request a Copy of the 1-2-3-4 Poster

Another example of a Health and Safety Bulletin Board

Upcoming classroom training dates for JHSC member certification and First Aid training

MidSouthWest Training and Consulting offers classroom training classes open to the public hosted at locations across southern Ontario.

7. Joint Health and Safety Committee Members' names and locations
Workplaces with 20 or more employees are required to have a Joint Health and Safety Committee (JHSC) with at least 2 certified members (1 certified member representing workers and 1 certified member representing management). The names and work locations of the committee members should be posted in a conspicuous place. The dates of upcoming JHSC meetings and minutes from past meetings can also be posted.
 
MidSouthWest offers comprehensive JHSC member certification training.

8. Names and locations of certified First Aiders
Knowing the names and locations of Certified First Aiders can save help to save a life in an emergency situation. All employers covered by the Workplace Safety and Insurance Act are required to have first aid equipment, facilities and trained personnel in all workplaces.

MidSouthWest recommends posting a copy of the WSIB First Aid Regulation 1101 on your health and safety bulletin board. Contact us today to request your free copy of the Regulation 1101 poster or to discuss on-site first aid certification and recertification training requirements.

Additional items that are highly recommended to be posted on your Health and Safety Bulletin Board

In addition to the required items, MidSouthWest recommends the following items be included as part of best practices: 

• Monthly Inspection Reports
• Minutes of the JHSC meetings
• Emergency Contacts,,, Internal as well as External (external includes Poison Control, 911, Municipality, local police etc)
• ​Any reports (MOL orders, Indoor Air Quality reports, Noise Testing reports etc)

Still have questions? Contact us today. We are here to help.

More Information
​More information about developing a Health and Safety Bulletin board is available on the Ministry of Labour’s website or contact MidSouthWest.

Last updated January 15, 2020