Learning Management Systems, Due Diligence and a Strong Internal Responsibility System
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In this article we review the essential concepts related to due diligence for employers, managers and supervisors, including:
What is the Internal Responsibility System?The roles and responsibilities of employers, supervisors and workers in Ontario are clearly outlined in the Occupational Health & Safety Act (OHSA). OHSA outlines the concepts of an internal responsibility system (IRS) that is based on the principle that workers and employers share responsibility for occupational health and safety and, together, workers and employers are in the best position to identify, manage and solve health and safety issues in the workplace. The IRS means that everyone in the workplace has a role to play in keeping workplaces safe and healthy.
It is the employer’s role to take all reasonable precautions necessary to ensure employees know the laws, know the hazards, and understand how to best protect themselves. Employers should also keep up on industry standards and best practices. This means that employers should be aware of how industry norms are changing with regards to appropriate safety policies, procedures and training requirements. |
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How Can a Learning Management System Help Build a Strong Internal Responsibility System?
Ensuring adequate occupational health and safety training for all employees is an essential part of a workplace due diligence strategy. Learning management systems are digital tools that deploy and manage training activities. By choosing the right learning management system, employers can strengthen their workplace internal responsibility system by providing a centralized access point for all supervisors and employees to access health and safety training records, policies and forms.
Ultimately, it is the employer who is responsible for ensuring employee safety. This means that employers must consider the not only the minimum standards for safety training but what the appropriate and reasonable standards are for their industry.
Ultimately, it is the employer who is responsible for ensuring employee safety. This means that employers must consider the not only the minimum standards for safety training but what the appropriate and reasonable standards are for their industry.
Required Workplace Safety Training Courses
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It is the employer’s responsibility to ensure that all reasonable precautions are taken to keep employees safe in the workplace. MidSouthWest Training and Consulting recommends that all employers in Ontario ensure that workers complete the following courses.
1. Basic occupational health and safety training All workers in Ontario are required to have basic occupational health and safety training. We offer on-site Health and Safety Awareness for Workers and Supervisor Safety Awareness training. 2. Workplace violence and harassment Every employer in Ontario must prepare and post a written policy on workplace violence and harassment and employers with more than 5 regular employees are required to provide training for all employees. MidSouthWest offers on-site workplace violence and harassment training. 3. WHMIS 2015 training All employees who are exposed or likely to be exposed to a hazardous material or controlled product at the workplace. MidSoutWest offers on-site WHMIS 2015. 4. Accessibility for Ontarians with Disabilities (AODA) The Accessibility for Ontarians with Disabilities Act (the AODA) requires every employer and employee in Ontario to take training on the AODA and the Ontario Human Rights Code . We offer free online AODA training that can be completed within 30 minutes.  |
Courses based on your workplace needs
1. Joint Health and Safety Committee Member Certification Employers with more than 20 employees are required to establish a Joint Health and Safety Committee with a minimum of two certified members (one resenting workers and one representing the employer). JHSC member certification includes part 1 (basic training) and part 2 (workplace-specific training). MidSouthWest offers JHSC member certification at competitive rates at locations across Ontario. 2. Working at Heights Training Working at heights training is required for all workers who work at heights on construction projects. MidSouthWest offers open training classes at locations across Ontario, with group discounts and on-site training options available for larger groups. 3. First Aid and CPR Training First aid/CPR, including defibrillator training, can have a life-saving impact in an emergency situation and MidSouthWest recommends that a minimum of one employee receive first aid/CPR training. MidSouthWest offers first aid/CPR training on-site to ensure that trainees have an opportunity to practice the skills they learn in the classroom. 4. Due Diligence Training for Management Due diligence training provides managers and supervisors with an opportunity to understand how regulations affect various sections. Our on-site due diligence training focuses on helping managers and supervisors to develop strategies for creating a robust internal responsibility system within their workplaces. A shorter version of this course is available online. 5. Lift Truck/Aerial Work Platforms/Overhead Crane Training Equipment training is mandatory for all employees who use lift trucks, aerial work platforms or overhead cranes.Competent operators must know not only how to operate the particular class of equipment that they will be operating, but also demonstrate skills which will prevent injuries to themselves or others in the workplace. MidSouthWest offers on-site Lift Truck, Aerial Work Platform and Overhead Crane training. We also offer comprehensive Train the Trainer courses to have your in-house trainer certified to deliver equipment training courses. |
Top 3 Benefits of an Online Learning Management System
1: Foster a strong internal responsibility system by providing employees and supervisors with an easy-to-use, accessible repository for all of your workplace health and safety training and policy documents.
2: Allow employers, supervisors and employees to access training records, policies and safety documents on mobile or tablet devices, laptops or desktops from any location.
3: Take the stress and frustration out of managing training records by allowing managers to easily assign courses, track employee training progress, manage training certificates, and schedule refresher training using our learning management system.
2: Allow employers, supervisors and employees to access training records, policies and safety documents on mobile or tablet devices, laptops or desktops from any location.
3: Take the stress and frustration out of managing training records by allowing managers to easily assign courses, track employee training progress, manage training certificates, and schedule refresher training using our learning management system.
Learning Management System Features that Create a Strong Internal Responsibility System
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Create and manage training courses onlineEmployers can build and develop their own courses, tests, surveys and training materials using a variety of SCORM and multimedia files, including existing PowerPoint presentations. You can also seamlessly integrate any of our 500+ professionally developed courses to suit your company’s needs.
Using the Training Matrix feature, you can automate your training process by uploading your company’s unique roles, training topics, setting training requirements and training certification expiration. Our Gap Analysis tool automatically determines the required training for each employee, and easily creates links to allow employees to access required courses in one click. |
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Manage policy sign-offs, forms and safety documentsCreate a paperless workplace by storing all of your policy forms and safety data sheets on our secure, cloud-based learning manage system.
You can upload PDFs, Excel spreadsheets, digital forms and Word documents for on-demand access by your employees. The built-in digital form feature enables you to recreate any paper-based document so that your employees can easily complete them online. All forms can be accessed and completed online using a desktop, tablet or smartphone to save your employees time and improve productivity. |
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Ensure compliance
Easily ensure compliance using the audit trail functions, which allows you to see which documents were opened by which employees and who agreed to the terms and conditions. It goes as far as being able to set who is to complete each form field: employee, third party, manager, mentor or auditor, etc. You have the ability to quickly assign forms to employees throughout your organization individually, by location or by company role.
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Certificate track and training record management
Store all of your training records – including online training and classroom training records – in one place, including a copy of each certificate of completion, regardless of the training provider.
Once uploaded, automatic expiry alerts can be sent to employees, supervisors and managers to help ensure your employees' training is always up to date. All records are securely stored in our cloud-based system, and you can generate reports on training efforts by employee, total training hours, expiring courses and more. |
Automatically schedule inspection and maintenance
Use the built-in scheduler to automatically send digital inspection and maintenance forms to key personnel. This is an automated process to help ensure necessary equipment pre-shift inspections, monthly and annual maintenance and all other required checks are completed on time. If there is an issue, the system will open a ticket and alert key personnel so action can be taken quickly to fix the equipment.
Online Training Course Demos
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MidSouthWest offers over 500 online training courses that can be purchased individually or integrated into your learning management system. Courses can be purchased online and accessed from smartphones, tablets, laptops or desktop computers. Administrators have the ability to assign courses to employees, track employee progress and access training certificates.
Why choose online training?
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Benefits of online training using our learning management system
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Online Supervisor Training Course Demos
Online Equipment Operator Training Course Demos
Last updated October 18, 2019
References: [1] The Research Institute of America found that e-learning increases retention rates by 25-60% because employees have more control over the learning process and can review the material as they need it when the participate in e-learning. [2] According to a Brandon-Hall Study, e-learning requires 40-60% less employee time because it can be performed when the employee needs it, rather than disrupting workflows. [3] The Ambient Insight 2012-2017 Worldwide Mobile Learning Market Executive Reports surveyed 100s of companies and found that 42% of companies reported an increase in revenue because of e-learning.[4] According to an IBM study, every dollar invested in e-learning results in $30 in productive because employees are able to resume their work faster and apply skills immediately.
